Euralis
Euralis started out as a cooperative venture by a group of local farmers in southwest France. Nearly 80 years later, it has grown to include over 5,000 employees and 12,000 farmers around the world who bring high-quality food to market, from seed selection and poultry rearing to harvesting and selling agricultural products.
5,000
Employees
43,161
Files in AODocs
36
DMS Libraries
Challenge
- In order to improve their document management infrastructure, Euralis moved to G Suite and AODocs in 2013. Before making the decision to fully adopt Google and AODocs, they looked at IBM Lotus Quickplace and Microsoft SharePoint but ultimately decided that G Suite and AODocs would help them move forward as company.
Goals
- Move off of a legacy document management system and migrate existing content to Google Drive
- Become ISO 9001 Compliant
- Create custom workflows without help from the IT department
Ignacio Eceiza
Head of Global IT Projects at Euralis
“Our managers are often traveling and they love that they can approve the documents on their smartphones by simply reviewing notification emails and clicking on the approval links.”
Story
“The user interface of Google Drive and AODocs was easy to adopt and we could tailor workflows and views in AODocs without requiring much help from the IT department,” said Ignacio Eceiza, Head of Global IT Projects at Euralis. “We were also convinced by the ease of migration, the improvement we’d see in quality compliance processes, and the opportunity to reduce our environmental impact.”
In addition to the features that Euralis had on their legacy system, AODocs also provided ready-to-use tools to easily migrate their existing content into Google Drive, including document libraries for human resources, quality control policies, and processes necessary for ISO 9001 compliance.
Impact
Using AODocs’ powerful workflow engine and SAP integration, Euralis transformed a formerly complex network of invoicing and purchase processes that needed multiple custom-built applications in their legacy IBM infrastructure into a simplified, paperless system.
AODocs also sends notification emails to the corresponding managers as part of the invoice workflow. “Our managers are often traveling and they love that they can approve the documents on their smartphones by simply reviewing notification emails and clicking on the approval links,” says Eceiza. AODocs has helped the Euralis team resources and focus on their core business: feeding the world.
